Bring Calm, Connection, and Care to Any Event

Curated on-site wellness pop-ups for teams and attendees—booked in minutes with transparent pricing.

Picture an earthy, sunlit oasis appearing between sessions: singing bowls shimmering, soft mats underfoot, and a playful aromatherapy bar blending scents on demand. Soul Medicine Mobile turns any venue corner into a restorative experience with vetted facilitators, natural textures, and warm, creative touches. Choose a package, see clear pricing, and we handle staffing, setup, waivers, and insurance from door to debrief. Leave your people grounded, connected, and genuinely cared for—without adding to your to-do list.

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About

Why Soul Medicine Mobile

We built Soul Medicine Mobile because wellness shouldn’t be locked inside studios—it should blossom wherever people gather. Founded by event producers and facilitators, we blend earthy, natural design with playful, creative programming that fits real-world schedules and budgets. Our curated collective delivers meditation, sound baths, breathwork, aromatherapy, and gentle movement directly to your offsite, conference, or festival. We proudly serve Silicon Valley and the South Bay—from Palo Alto down to Gilroy. We make it simple: transparent packages, vetted pros, and end-to-end logistics so your team can focus on impact. Every pop-up is crafted to feel welcoming, sensory, and memorable—calm you can feel the moment you arrive.

Features

What We Offer

Select from ready-to-go pop-ups like Sound & Stillness (sound bath + guided meditation), Restore Lounge (aromatherapy bar + chair massage partners + hydration station), or Move & Breathe Microbreaks (10-minute guided resets between sessions). Each package includes a dedicated on-site coordinator, all equipment, setup/teardown, branded signage, and attendee-friendly instructions. Pricing is transparent by duration and headcount with optional add-ons like Eventbrite RSVP integration, digital post-event calm kits, and perk tie-ins via ClassPass or curated local deals via Groupon partners. We vet every practitioner for quality, safety, and professionalism, and we carry COIs to meet venue requirements. From breakout-room nooks to expo-floor sanctuaries, we transform spaces into restorative experiences that boost focus, morale, and attendee satisfaction.

Vetted Collective of Practitioners

We rigorously screen meditation coaches, sound bath artists, breathwork guides, and aromatherapy specialists for experience, trauma-informed practice, professionalism, and insurance. Our roster reflects diverse backgrounds and styles so you can match the vibe of your brand and audience. Expect reliable, warm, and audience-savvy facilitation every time.

Transparent Packages & Pricing

No guesswork—see clear inclusions, time blocks, and headcount ranges for each pop-up. Quotes include practitioner fees, equipment, coordination, and our platform fee, with line-item clarity for add-ons. Simple procurement means faster approvals and fewer back-and-forths.

End-to-End Event Logistics

We manage scouting, load-in/out, room flow, ambiance, waivers, and COIs so your team doesn’t have to. Our on-site coordinator keeps everything on schedule and attendee-friendly, even in tight turnarounds. You get post-event feedback summaries and engagement metrics for your stakeholders.

Testimonials

What People Say

“

Our offsite finally had a real reset moment. The Sound & Stillness pop-up drew a steady stream all day and our post-event survey showed 94% of attendees felt more grounded.

Maya Chen

Director of People, Northbridge Labs

“

They handled COIs, load-in, and timing between keynotes flawlessly. Attendees raved about the aromatherapy bar—it became a natural networking hub.

Jared Ortiz

Senior Event Producer, VistaReach Events

“

Festival days are intense. Soul Medicine Mobile created an oasis that reduced overstimulation and boosted dwell time near our sponsor activations.

Leila Ahmed

Program Director, Sunweave Arts Festival

FAQ

Frequently Asked Questions

How does booking work?

Tell us your date, venue, headcount, and vibe, then choose a package or request a custom build. We send a transparent quote within 1–2 business days, including COIs, logistics plan, and a layout sketch if needed. A 50% deposit secures your date; the balance is due 5 business days prior. We recommend booking 2–8 weeks in advance, but we can accommodate rush requests within 7 days when inventory allows.

What packages are available and what’s included?

Popular options include Sound & Stillness (60–90 minutes of guided meditation and sound bath), Restore Lounge (2–4 hours of aromatherapy bar, optional chair massage partners, hydration station), and Move & Breathe Microbreaks (10-minute guided resets slotted between sessions). Every package includes a dedicated coordinator, practitioners, all equipment (mats, bolsters, bowls, diffusers), setup/teardown, branded signage, and attendee-friendly instructions. We can tailor for quiet rooms, high-traffic expo spaces, or outdoor activations.

How much does it cost and what fees should we expect?

Packages typically range from $1,800–$6,500 depending on duration, headcount, and add-ons. Your quote includes practitioner compensation, equipment, on-site coordination, and our marketplace fee—no hidden charges. Optional integrations like Eventbrite RSVP or digital calm kits are add-ons. For multi-day conferences or recurring corporate programs, we offer contracted pricing.

What do you need from our venue?

A footprint starting at 10' x 12' for small setups (larger for lounges), standard power for diffusers and gentle lighting, reasonable noise control for meditations, and 60–90 minutes for load-in. If there’s elevator or dock access, please advise. Outdoor activations may require shade and weather contingency. We provide a simple tech and layout checklist to share with your venue team.

Are practitioners vetted and insured?

Yes. Every practitioner is background-checked, reference-verified, trained in inclusive and trauma-informed facilitation, and carries active liability insurance. We issue venue-ready COIs and manage waivers when appropriate. We also maintain W-9s and service agreements for procurement compliance.

What payment methods do you accept?

We invoice with a 50% deposit to reserve your date and the remaining balance due 5 business days prior. We accept ACH and bank wire (preferred), corporate checks, and credit/debit cards via secure link. Card payments incur a 3% processing fee; ACH/wire have no fee. For approved enterprise/procurement teams, we can accept POs and extend Net-15/Net-30 terms. We’ll provide W-9, COI, and any vendor onboarding details you require. All pricing is in USD; applicable taxes are added based on venue location.

Can kids or pets attend?

For most meditations and sound baths, we recommend participants be 12+ due to attention and sound sensitivity; minors must be accompanied by a responsible adult and have guardian consent. For family-focused events, we can adapt with shorter sessions and lower volume. For safety and allergy considerations, pets are not permitted—ADA-defined service animals are always welcome. If animals will be onsite (e.g., office dogs or outdoor venues), please let us know so we can adjust layout, essential oils, and sound levels accordingly.